GOLDEN GOA ASSOCIATION, SOUTHAMPTON

(a Voluntary Association of Goans)

CONSTITUTION OF THE GOLDEN GOA ASSOCIATION, SOUTHAMPTON

CONSTITUTION OF THE

“ GOLDEN GOA ASSOCIATION,

SOUTHAMPTON 

I .     Name :

The name of the voluntary association is the “Golden Goa Association, Southampton” ( hereinafter called “The Association”)

 

II.    Goals / Purposes :

The objectives of the Association are to : -

1.     To foster a community spirit among the people of Goan origin living in Southampton in the United Kingdom and to advance the development and integration of the Goan Community in the United Kingdom.

2.     To meet the social and recreational needs of its members;

3.     To organise social gatherings as may be determined from time to time;

4.     To promote arts, sports and cultural activities;

5.     To spread environmental awareness, with special emphasis on recycling and tree-planting; and

6.     To promote animal welfare.

 

( The Association shall be non-party in politics and non-sectarian in religion. All the members, honorary officers and volunteers shall work purely on a voluntary basis and shall receive no salary/wages whatsoever. No member or honorary officer will enter into large contracts with any individual or organization for any reason whatsoever. The Association shall not undertake or in anyway engage in any permanent trading activities in raising funds for its objectives or goals. )

 

III.     Powers :

In furtherance of the said objectives, the Association shall have power to :

1.        Arrange and provide for, either alone or with others, the holding of functions, exhibitions, meetings, lectures, classes, seminars or training courses, and all forms of recreational and other leisure-time activities including social gatherings, picnics, birthday parties, wedding parties, anniversary occasions, excursions and sight-seeing trips;

2.        Collect and disseminate information on all matters relating to its objectives, and to exchange such information with other bodies having similar objectives in the United Kingdom;

3.        Write, print or publish, in whatever form, such papers, leaflets, brochures, books, periodicals, pamphlets, newsletters, or other documents, including films and recorded material, as shall further its objectives, and to issue or circulate the same whether for payment or otherwise;

4.        Take on lease or hire premises such as party halls, conference rooms, restaurants, hotels, open-air premises, or other rights and privileges, as may be necessary for the promotion of its objectives;

5.        Make regulations for the proper supervision, control and management of any premises, which may be so acquired; and

6.         Do all such other lawful things as shall further the objectives of the Association.

 

IV.     Membership :

Membership shall be open, irrespective of sex, sexual orientation, race, nationality, or political, religious, or other opinion to :-

1.     Individuals aged 18 years and over :-

a)     who are of Goan origin, or who are spouses and children of persons of Goan origin, and they shall be known as Full Members.

b)    All the Full Members shall hereafter be referred to as `Members with Power to Vote`.

c)     For membership purposes, a Goan is any person who is able to trace his or her ancestry to Goa, or the spouse of any such person.

 

V.      Subscriptions :

For the initial period of 3 years, membership will be free. There will also be no registration charges for new members during the said period of time. Thereafter the Managing Committee may from time to time determine the appropriate Membership Registration Charges and Annual Subscription Fees.

 

VI.     SECTIONS :

     Sections shall be such groups of individual members as may, with the  

     permission of the Managing Committee, be formed within the   

     Association for the furtherance of common activities. The Managing

     Committee shall determine the terms of reference and functions of

     each such Section and the duration of its activities.

 

VII. RESIGNATION AND TERMINATION OF MEMBERSHIP :

(a) Any member of the Association may resign his/her membership by giving to the General Secretary written notice to that effect.

(b) The Managing Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any member, if in its opinion, his/her conduct is prejudicial to the interests and objectives of the Association, PROVIDED THAT the individual member shall have the right to be heard by the Managing Committee before the final decision is made. There shall be a right of appeal to an independent arbitrator appointed by mutual agreement.

 

VIII. GENERAL MEETINGS OF THE ASSOCIATION

(a) Annual General Meetings :

Once in each calendar year, an Annual General Meeting of the Association shall be held at such time and place as the Managing Committee shall determine, being not more than fifteen months after the adoption of this constitution and thereafter the holding of the preceding Annual General Meeting. At least 21 clear days' notice shall be given to all the members of the Association.

The business of each Annual General Meeting shall be:

(i) to receive the Annual Report of the Managing Committee, which shall incorporate the accounts of the Association referred to below, and give an account of the work of the Association and its activities during the preceding year;

(ii) to receive the accounts of the Association for the preceding financial year;

(iii) to elect the Honorary Officers of the Association;

(iv) to note the names of the persons appointed/elected to serve as members of the Managing Committee;

(v) to consider and vote on any proposals to alter this constitution;

(vi) to consider any other business of which due notice has to be given;

 

IX.  HONORARY OFFICERS :

(a) Only members of the Association aged eighteen years and over shall be eligible to serve as Honorary Officers.

(b) The members with power to vote present at the Annual General Meeting shall elect the Treasurer and the General Secretary of the Association and such other Honorary Officers as the Association may from time to time decide who shall serve in their respective capacities as Honorary Officers of the Managing Committee.

(c) At its first meeting after the Annual General Meeting the Managing Committee shall elect from among its members a President and Vice-President who shall serve in their respective capacities as Honorary Officers.

(d) An Honorary Officer shall cease to hold office if he/she notifies the General Secretary of the Association in writing of his/her resignation.

(e) If a vacancy occurs by death, resignation or disqualification among the Honorary Officers of the Association or of the Managing Committee, the Managing Committee shall have the power to fill it from among its members.

All Honorary Officers shall hold office until the conclusion of the next Annual General Meeting of the Association and shall be eligible for re-election.

 

X. THE MANAGING COMMITTEE :

 

The general management of the affairs of the Association shall be directed by a Managing Committee which shall meet not less than TWO times a year.

The Managing Committee shall have power to enter into contracts for the purposes of the Association on behalf of all members and may exercise on behalf of the Association any or all of the powers enumerated in Clause 3 hereof.

 

(a) The Managing Committee shall consist of :

 the Honorary Officers elected under Clause 9 hereof;

(b) All members of the Managing Committee shall retire from office together at the conclusion of the Annual General Meeting next after the date on which they came into office but they may be re-elected or re-appointed.

(c) If casual vacancies occur among the elected members of the Managing Committee it shall have power to fill these from among the members of the Association.

(d) The proceedings of the Managing Committee shall not be invalidated by any failure to elect or any defect in the election, appointment, co-option or qualification of any member.

(e) A member of the Managing Committee shall cease to hold office if he or she -

 (i) becomes incapable by reason of mental disorder, illness or injury of managing his or her own affairs, or

(ii) is absent without the permission of the Managing Committee from all its meetings held within a period of six months and the Managing Committee resolves that he/she shall cease to hold office, or

(iii) notifies the Managing Committee in writing of his or her resignation PROVIDED THAT at least three members of the Managing Committee will remain in office when the notice of resignation is to take effect.

 (f) Each member of the Managing Committee shall upon election or appointment to the committee receive a copy of the Association's constitution. No person shall be entitled to act as a member of the Managing Committee, following election or re-election or appointment or re-appointment, until they have signed in the Minute Book of the Managing Committee a declaration of acceptance and willingness to act as a member of the Managing Committee of the Association.

(g) No persons under the age of eighteen shall be members of the Managing Committee.

 

XI. RULES OF PROCEDURE AT ALL MEETINGS :

 

(a) Voting :

Any question arising at a meeting of the Association shall be decided by a simple majority of those present and voting. No member shall exercise more than one vote notwithstanding that he or she may have been appointed to represent two or more interests, but in case of an equality of votes the President shall have a second or casting vote.

 

(b) Quorum :

(i) Committee Meetings: one-third of the members with power to vote shall form a quorum at meetings of the Managing Committee of the Association.

(ii) General Meetings: one-third of the members with power to vote, shall form a quorum at General Meetings of the Association.

In the event that no quorum is present at an Annual General Meeting of the Association, or the meeting has to be abandoned the meeting shall stand adjourned and be reconvened 14 days later, and those members with power to vote present at that meeting shall be deemed to form a quorum.

 

(c) Minutes :

Minute Books shall be kept by the Association and the respective General Secretary shall enter therein a record of all proceedings and resolutions.

 

XII. FINANCE :

 All money raised by or on behalf of the Association shall be applied to further the objectives of the Association and for no other purpose.

 

XIII. DISSOLUTION :

If the Managing Committee by a simple majority decides at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the Association, it shall call a meeting of all members with power to vote of the age of eighteen years and upwards of which meeting not less than 21 days' clear notice (stating the terms of the resolution to be proposed thereat) shall be posted to all the members of the Association. The decision shall be confirmed by a simple majority of those present and voting at such a meeting.

 

XIV. ALTERATIONS TO THE CONSTITUTION :

Any proposal to alter this constitution must be delivered in writing to the General Secretary of the Association not less than 28 days before the date of the meeting at which it is first to be considered. Any alteration will require the approval of both:

(a) a simple majority of members of the Managing Committee present and voting at a Managing Committee meeting;

(b) a two-thirds majority of members with power to vote present and voting at a General Meeting.

At least 14 clear days' notice shall be posted to all the members of the Association stating the wording of the proposed alteration.